“How to virtual ETHOS”

Agenda at http://www.ethoscon.com/ethos-agenda-2/

All registered participants now been sent an email with the zoom and Spatial Chat links and passwords. If you are registered and haven’t seen this email please check your junk/spam folder!

Contact the conference organizers: ethos.cooks at gmail-dot-com (write as an e-mail address)

Video links, slides, and requests for technical assistance go to this address

Thumbnail conference. Links for Zoom and Spatial Chat platforms are sent separately to registrants. 

WhatPlatformGMTUS EST
Zoom testZoom2.30-3p9.30-10a
PanelsZoom3-4p10-11a
Hallway timeSpatial Chat4-4:30p11-11.30a
Presentation groupsZoom4:30-5:30p11:30a-12:30p
Informal breakoutsSpatial Chat5:30-7p12:30-1:30p

As an attendee: 

  • Zoom and Spatial Chat links and passwords will be emailed to all registered participants by Sunday Jan 24
  • If you are unfamiliar with Zoom, test it by calling in early. Make sure you know how to use Raise Hand or Chat for asking questions
  • Test Spatial Chat (https://spatial.chat/s/TryMe) before the conference so you can get right into the hallway time. The link above is NOT the conference link (you’ll get that by e-mail)
  • If you have technical difficulties, e-mail the organizers at ethos.cooks at gmail-dot-com and someone will be dispatched to help you. (You need to write the real e-mail address)
  • When on Zoom, keep your microphone muted unless you are speaking (presenting or asking a question). Please let us see you while you’re talking.
  • Watch the videos in each presentation group before the day begins. Write your questions down so you remember them.
  • Attend morning panels and ask questions 
  • Find new and old friends during hallway time
  • Attend presentation groups for moderated discussion on the videos in that group
  • Propose informal breakout groups, if you’d like – you’ll be given a room, and the title of your session will be posted. 
  • Be curious, willing to learn, willing to share, and compassionate. Differences of opinion are expected, welcome, and enrich our community. Personal attacks or blatantly disregarding time limits are not allowed (the organizers can and will mute you, or send you to your own room).  

As a panel moderator: 

  • Meet with your panel before the event
  • Collect panelists’ slides in a single file to avoid long transitions between people
  • Arrive at the panel 10 minutes before it starts so the organizers can give Zoom instructions
  • Make sure you can use Zoom and share your screen before the event
  • Introduce the panelists and keep their initial presentations on time (5 minutes)
  • Have one moderator watch the chat and raised hands while the other manages the discussion
  • Choose questions from a diversity of participants and encourage conciseness
  • After one panelist answers, think about other panelists who may have a different perspective to offer
  • Be prepared with your own questions if there are none from the audience

As a panel presenter: 

  • Meet with your panel before the event
  • Arrive at the panel 5 minutes before it starts
  • Prepare to talk for 5 minutes at the beginning of the panel, introducing yourself briefly and then sharing your main points
  • Send slides to the moderator the night before if you plan to use them
  • Be truthful and positive
  • Answer questions from the participants – be concise so there’s time for many answers 

As a presentation group moderator: 

  • Be sure you have watched the videos in your presentation group so you’re aware of the content
  • You’ll receive presenters’ recap slides in a single file from the conference organizers. Feel free to organize these slides into a different order. (A slide for each person will be included even if the presenter doesn’t send one.)
  • Make sure you can use Zoom and share your screen before the event
  • Arrive at the panel 10 minutes before it starts so the organizers can give Zoom instructions
  • Begin the session by introducing each presenter, one at a time, and allowing them to summarize their video in one minute
  • You may provide your own perspective on how the presentations fit together
  • Have one moderator watch the chat and raised hands while the other manages the discussion
  • Choose questions from a diversity of participants and encourage conciseness
  • After one presenter answers, think about other presenters who may offer more or different perspectives to the same question
  • Be prepared with your own questions if there are none from the audience

As a presentation group participant: 

  • Provide your video link to the conference organizers by Friday, January 22
  • Arrive at the presentation group 5 minutes before it starts
  • Be prepared to give a one-minute summary of your video
  • If you want to use a slide during your one-minute summary, send it to the conference organizers by midnight (GMT) before the day of the presentation group
  • Be prepared to answer questions from the audience.

If you want to schedule and announce an informal breakout session:

  • E-mail the conference organizers (ethos.cooks at gmail-dot-com) with your name and a short title. State which day you want. 
  • You’ll be assigned a room on SpatialChat.